"Possibly one of the best darn campgrounds in the country"
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"Possibly one of the best darn campgrounds in the country"
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LAKE PLEASANT CAMPER'S CLUB CONSTITUTION ORGANIZATION 1. The 14 Wing Greenwood Lake Pleasant Camper's Club shall be known as the Club. The Club is established under the authority of the Wing Commander, 14 Wing, Greenwood, NS. It shall be operated in accordance with regulations and orders governing the operation of recreational clubs in the Canadian Forces, and the instructions contained in this Constitution and By-law, which amplify it. OBJECTIVES 2. The objectives of the Club shall be: a. to make use of the camping, swimming and recreational facilities as established at the Lake Pleasant Campers Club; b. to provide camping and related activities and enjoyment to the maximum number of people at a reasonable cost; and c. to promote the safeguarding of natural resources and responsibility in the care and use of the Lake Pleasant Campers Club property. GENERAL MEMBERSHIP CLASSES 3. REGULAR MEMBERS. The following persons are eligible for regular membership: a. members of the Regular Force and their dependants; b. members of the Reserve Force while on Class A, B or C Reserve Service and their dependants; and c. foreign military personnel on duty with the Canadian Forces and their dependants. 4. ORDINARY MEMBERS. Subject to the approval of the Wing Commander, the following persons may be invited to become ordinary members: a. members of the Reserve Force not listed in the regular membership category; b. public servants, including casual employees and civilian employees under a full time contract to DND, employed on a Wing or Unit, and their dependants; c. former members of the Regular Force qualified for an annuity under the CFSA or DSPCA after a minimum of 20 years' service, or for a pension under the Pension Act, and their dependants; d. widows of Regular Force personnel receiving a benefit under the CFSA, DSPCA or the Pension Act; e. former civilian employees of DND in receipt of a pension on behalf of their DND service; f. dependants of members of the Reserve Force when the member is on full time service; g. members of the RCMP, Canadian Corps of Commissionaires or other security force when resident or employed on a Wing or Unit and their dependants; and h. all full/part time NPF employees and their dependants. 5. Ordinary membership shall be for a one-year period, with no guarantee of renewal for further on year terms. 6. ASSOCIATE MEMBERS. Subject to the approval of the Wing Commander, any person not specified in paragraphs 3 or 4 may be invited to become an associate member. Associate member applicants shall be sponsored by a Regular Member who has sufficient knowledge of the applicant to ensure desirability. Associate membership shall be for a one-year period, with no guarantee of renewal for further one-year terms. MEMBERSHIP RESTRICTIONS 7. The members of the Club must at all times reflect the priority that must be maintained to ensure that military personnel and their dependants are able to participate fully in the operation and activities of the Club, hence: a. the proportion of associate members should not exceed 20% of the total membership; and b. the combined total of ordinary and associate members should not exceed 50% of the total membership. MEMBERSHIP FEES 8. A certificate of membership, appropriate to the class of membership conferred, shall be issued to each member in such form as may be approved from time to time by the Executive Committee. 9. The membership fees required by members shall be determined by the Executive Committee and recommended by a majority of Club members. 10. All cheques, drafts or money orders for payment of money and all notes and acceptances of bills of exchange shall be signed by such officer(s) or person(s), whether or not officers of the Club, and in such a manner as the Executive Committee may from time to time designate. MEMBERSHIP CANCELLATION 11. A member may cancel their membership, or have it suspended or revoked pursuant to paras 14 and 15, at any time. 12. Membership shall lapse and cease to exist when the proper dues are not received within two weeks of membership closing dates; upon this occurrence, entrance fees to the Club will have to be paid in addition to the yearly dues. MEMBERSHIP DISCIPLINE 13. The dispute resolution and expulsion mechanism established in paras 14 and 15 are for administrative purpose only. Any issues concerning legal matters shall be referred to the 14 Wing Military Police and any issues involving harassment must be brought to the attention of the 14 Wing HCA. 14. Dispute Resolution a. Disputes between members and/or non-members are to be resolved privately whenever possible. When satisfactory resolution is not possible, all complaints are to be presented to the Manager. b. Upon receipt of a complaint involving members and/or non-members, either verbal or in writing, the Manager shall inform all parties to the complaint and act as mediator in the resolution of the complaint. c. If a dispute is not successfully resolved to the satisfaction of one or more parties pursuant to 14(a) or (b), a written complaint shall be presented to the Executive Committee for resolution, including disciplinary action, (outlined in para 14 d), at the discretion of the Executive Committee. The written complaint shall be copied to all parties and the Manager. If the complaint involves an associate member, the member’s sponsor shall also be informed of the dispute and receive a copy of the written complaint. d. The Executive Committee will provide all parties to the complaint an opportunity to respond to the complaint, either in writing or, at the discretion of the Executive Committee, in person, at a meeting called for that purpose. The Executive Committee is authorized to take any action deemed necessary to resolve the dispute, including but not limited to temporary suspension or restriction of membership and/or camping privileges or dismissing the complaint. The decision of the Executive Committee is final. 15. Expulsion a. If a regular or ordinary member of the Club is deemed unworthy of membership, he/she may be recommended by the Executive for expulsion. The President of the Club will request the expulsion of the regular or ordinary member from the Community Recreation Director. The Community Recreation Director will forward the recommendation to the Personnel Support Programs (PSP) Manager and the Wing Administrative Officer (W Admin O). The W Admin O will make a recommendation, and then send all recommendations to the member, b. If an associate member of the Club is deemed unworthy of membership, he/she may be recommended by the Executive for expulsion. The Executive will send the recommendation to the member and their sponsor, long with a copy of the LPCC constitution and a letter seeking his/her views on whether he/she should be expelled and why. The member then will have 30 days to provide his/her input to the Executive. At a duly constituted Executive Committee meeting, all correspondence will be considered and final action decided. Such action will be communicated in writing to the associate member, copied to the member’s sponsor and the Manager.EXECUTIVE COMMITTEE 16. The affairs of the Club shall be managed by an Executive Committee consisting of a President, Vice-President (or Vice-Presidents), Secretary, Treasurer and such other Executive members as the Committee may determine from time to time. 17. All Executive members of the Club must be Regular Members from 14 Wing Greenwood. The 14 Wing Community Recreation Director must approve exceptions to this to include ordinary members or regular members from outside 14 Wing Greenwood. 18. The President will normally be the Vice-President from the previous year. All other offices will be filled by nominations and elections at a general meeting of Club members. 19. The Executive Committee may exercise all such powers of the Club as are not required to be exercised by the members in a general meeting. MEETINGS 20. A spring and fall meeting of the members shall be held at a place designated by the Executive Committee. 21. Special meetings of the members may be convened, at any time, by order of the President or Vice-President. 22. The Executive shall advise the Community Recreation Director of General Membership Meetings in order that a PSP Staff representative may attend. 23. Notice of any meeting shall be posted in the Wing newspaper and such notice shall be served not less than ten days before the day of the meeting. Members not served by the Greenwood newspaper will be advised of a meeting through their own Base newspaper. 24. A quorum for any meeting of members shall be at least one-quarter of the number of voting members in good standing on the books of the Club. 25. In the absence of the President and Vice-President, the members present entitled to vote shall choose another Executive Committee member as Chairperson and if no Executive Committee member is present, or if all Executive Committee members present decline to take the chair, then the meeting shall be postponed until one of the above conditions can be met. 26. The Chairperson shall ensure that parliamentary procedures are followed while conducting meetings. The order of business for all Club meetings shall be as follows: a. record attendance of members; b. introduce attendees if applicable; c. review and approve minutes of previous meeting; d. financial report; e. business arising out of previous minutes; f. reports from members; g. correspondence; h. new business; i. discussion period (time permitting to be decided by chairperson); and j. date of next meeting and adjournment. 27. Every question submitted to any meeting of members shall be decided in the first vote, by a show of hands. 28. In the case of an equality of votes, the Chairperson shall have a casting vote. MEETING OF THE EXECUTIVE COMMITTEE 29. Meeting of the Executive Committee may be held at a place where the Committee Members may from time to time determine. 30. A meeting of the Executive Committee may be convened by the President or any two Committee members at any time, and the Secretary there upon shall give proper notice of the meeting. 31. A meeting of the Executive Committee may be held at any time without formal notice if all the Committee members are present, or those absent have signified their consent in writing to the meeting held in their absence. 32. A majority of committee members shall form a quorum for the transaction of business. 33. Matters arising at any meeting of the Executive Committee shall be decided by a majority of votes. In the case of any equality of votes, the Chairperson shall have casting vote. ADDITIONAL PROVISIONS AS TO THE EXECUTIVE COMMITTEE 34. No remuneration shall be paid to any committee member other than the actual expenses incurred by him/her in attending to the affairs of the Club and such expenses shall be paid only upon the approval of the Executive Committee. POWERS OF THE COMMITTEE 35. The Executive Committee may appoint such employees, servants and agents as it deems necessary who shall have such authority and shall perform such duties and shall receive such remuneration as from time to time shall be prescribed by the Executive Committee. 36. The President shall be the Chief Executive of the Club. The President shall, if present, preside at all meetings of the members and Executive; shall sign all instruments, which require the signature of the President, and shall perform all duties incident to the office. 37. In the absence of the President, the Vice-President or 2nd Vice-President in order of seniority, shall be vested with all the powers and shall perform all the duties of the President, and shall also have such other powers and duties as may, from time to time, be assigned by the Executive Committee. 38. The Secretary shall issue, or cause to be issued, notices for all meetings of the Executive Committee and members when directed or as authorized by the Constitution to do so, and shall perform such other duties as the terms of his/her engagement call for or as the Executive Committee may, from time to time, properly require of him/her. 39. The Secretary, or some other member specially charged with the duty, shall keep or cause to be kept a book(s) wherein shall be recorded: a. all the by-laws of the Club; b. the names, alphabetically arranged, of all persons who are members; c. the addresses and callings of every member as far as can be ascertained; and d. the class of membership held by each member. 40. The Treasurer shall have the care and custody of all the funds and securities of the Club and shall keep proper books of accounting thereof. He/She shall deposit the funds in the Club's account with Wing Fund. He/She shall sign or countersign such instruments as require his/her signature and shall perform all duties incident to this office or that are properly required by him/her by the Executive Committee. 41. The Executive may request that a Manager be hired through 14 Wing NPF IAW Human Resources policies, and may delegate full authority to manage and direct the business and affairs of the Club. 42. The Manager shall conform to all lawful orders given by the President or designate and shall at all reasonable times give to the Executive all information they may require. 43. If the office of the President, Vice President, 2nd Vice-President, Secretary or Treasurer, one or more, shall be or become vacant by reason of death, resignation, disqualification or otherwise, the remaining committee members by resolution duly passed at any meeting duly called and held may elect or appoint any member(s) to fill such vacancy or vacancies. FISCAL YEAR 44. The fiscal year of the Club shall be the same as the Non-public Fund fiscal year. CONSTITUTIONAL AMENDMENTS 45. Articles of this constitution and its by-laws may be amended or repealed by the Executive Committee with the approval of any annual or special meeting of the members. BY-LAWS LAKE PLEASANT CAMPER'S CLUB GENERAL 1. The list of By-laws is not exhaustive; where special circumstances exist or when interpretation of these by-laws is in question, the ruling of the Manager, under advice of the Executive and 14 Wing Community Recreation Director, shall apply. Ruling will be brought forward at the next general meeting for further action and final approval. MEMBERSHIP 2. Members are entitled to: a. use of their designated site for two registered adults plus dependants. Dependants are defined as children still living with and dependant on their parents, regardless of age. Extra adults are to be charged IAW para 3; b. entertainment for a small nominal fee; c. preferred rates, preferential booking and advanced reservation; and d. a vote at general meetings. GUESTS (Members or non-members) 3. Guests are persons who are not dependant family and are staying with or are being signed in by a member overnight. They shall be registered with the Manager as soon as possible by the member and be entitled to: a. the use of their member's camping facilities in the presence of that member for a fee for ages 19 and over; b. use their own facility (1) on a member's campsite in the presence of that member for the going rate per night’; c. a single member's partner is not subject to guest fees; and d. the Executive Committee reserves the right, under the direction of the President, to handle special circumstances individually. RATES 4. Campsite rates (members or non-members) shall be set yearly by the Executive Committee. 5. Membership rates shall be set yearly by the Executive Committee. FINANCIAL AUTHORITY 6. A yearly budget shall be prepared by the Executive Committee and presented to the Wing Fund (through the Community Recreation Director) for approval. 7. A petty cash fund, not exceeding $500 and a change float for the Camp Lodge, not to exceed $200 shall be made available to the Treasurer during the in-season period. 8. Financial signing authority for the LPCC is vested in the Treasurer, or in his/her absence, the President and the Vice-President. PAYMENTS 9. Season campers wishing to retain their sites must deposit $50 (retaining fee), membership fee (as set by Executive) and have/purchase a Recreation Card with the Club Treasurer by 1 April each year. Sites not reserved by the 1 May deadline will be allotted as per the waiting list or on a first come, first served basis. Refund for valid reasons will be permitted, ie. posting, death, or illness. Such refund must be requested by memo stating reasons - the Executive will handle special circumstances individually. 10. Season campers (1 Apr - 31 Mar) are required to pay the full amount of the cost of their sites by 31 July (1/3 by end of May, 2/3 by end of Jun and full amount by 31 Jul). 11. Daily, weekly and monthly campers are required to pay for their campsite upon registering. Non-season campers shall be booked through the Camp Manager. Non-season campers shall be designated as those not taking a site for the season, but pay the membership fee and get the preferred rates. 12. All correspondence should be directed to President, LPCC, PO Box 1434, Greenwood, NS BOP lNO. CAMPSITES 13. Transfer of tables/platforms/fireplace grills or any established fixture from one campsite to another is prohibited. 14. Buildings a. Buildings and fixtures added to sites by campers will become LPCC property if remaining on any site not paid for by 1 May; b. buildings commonly referred to as "Kitchen Shacks" may be of solid construction. They shall not be on a cement foundation nor be used as sleeping quarters. Plans regarding sizes, etc, are available at the Manager’s Office; c. buildings commonly referred to as "Gazebos" may be built on your site if you do not have a "Kitchen Shack". You are not permitted to have both. Plans are available at the Manager’s Office regarding size, etc; d. storage bins, made or prefab, are not to exceed 4’ x 6’ x 4’ and must have the approval of the Manager. Only one storage bin per site and plans regarding size, etc are available at the Manger’s Office. e. such buildings as detailed in para 14 should be built so as to enhance the camp and should be kept in good repair. In order to ensure the safety of personnel and grounds these buildings, when wired with electricity, must meet minimum standards as detailed in building codes (plans available). 15. Garbage shall be taken home at the end of your stay and disposed of properly. Recycle bins are provided for pop cans, juice cartons, etc. 16. Willful damage of any sort will be charged accordingly to the parties involved. 17. One recreational vehicle plus two sleeping tents are allowed per campsite; however, if a second tent is erected on site, one tent must remain for family use only. 18. All Members will be limited to two sites including their own as a choice on the waiting list. If you choose to sell your kitchen shack, and/or trailer, the Manager is to be informed as someone may already have shown in interest in having that site. This does not mean to say that the previous owner would have to move their kitchen shack. 19. One family is allowed per campsite except in compliance with para three. COURTESIES 20. Campers are to show common courtesy toward their fellow campers by causing as little disturbance as possible during quiet hours (2300-0700). 21. Campers 18 years of age and under are not allowed within the confines of the Camp Lodge, Beach Area or Dock Area after 2200 hrs unless they are participating in an organized function as approved by the Committee. 22. Campers 18 years of age and under are restricted to their campsites by 2300 hrs unless approved by their responsible adult, who is within the confines of LPCC. 23. Please use the roadways as crossing through members’ lots without their approval is discouraged. 24. Fishing "off the dock" is only permitted in the designated area, unless part of an organized official function as set by the Executive. SECURITY 25. Campers are responsible for the security of their own campsite and belongings thereof. 26. Campers are responsible for the welfare of their dependants and guests at all times. All guests must be signed in at all Adult Functions held at the Lodge. 27. Campers are liable for damages incurred by their guests, dependants or themselves. 28. Campers will notify the Manager whenever their dependants 18 years of age and under are left on their own and will provide information as to whom the responsible adult is. PETS 29. Pets will be on a leash in the confines of the Campground at all times. Owners are responsible for cleaning up droppings of their pets. 30. Pets are not allowed in any Club Building. 31. Pets are not allowed within the confines of the beach area unless on a leash (includes swimming area). ALCOHOLIC BEVERAGES 32. Alcoholic beverages will not be consumed in the Lodge unless part of any organized function approved by the Committee. SWIMMING 33. Campers are responsible for the safety of their dependants and guests at the swimming area as there are no lifeguards available. 34. No swimming is authorized in the boating area. 35. No swimming after dark is authorized unless part of an organized function as approved by the Committee. 36. No rough-housing is permitted on the dock or within the confines of any water area. BOATING 37. No power boats are allowed South of the boat launch area. 38. Row boats, rubber dinghys and canoes are not allowed within the boundaries of the swimming area. 39. Boats pulling water skiers shall have a spotter. 40. Power boats must not operate after dark without running lights. All other watercraft shall carry a visible light. 41. Boats shall operate at reduced speed in the area of the docks. Spraying of the dock is prohibited. There is a No Wake Zone from the point to the dock area. 42. The primary function of the boat docks are for the mooring of season campers' power boats. Other members may use it on a space available basis. 43. Assignment of spaces shall be designated at the Spring Meeting using a lottery system. 44. All vehicles on the campground are governed by the Nova Scotia Vehicle Act. 45. Maximum speed limit through the confines of the campsite is 15 km. CAMPFIRES 46. Campfires are only permitted in fire pits/fireplaces provided and shall not be left unattended. Fire pits/fireplaces must be located a minimum of ten (10) feet from any solid construction. TREES 47. Cutting and carving of standing trees, whether dead or not, are strictly prohibited unless authorized by the Camp Manager. 48. Non-combustibles, such as cans and bottles, shall not be placed in fire pits/fireplaces. COMMITTEE 49. Tour of duty for a committee member shall be for two years. The tour may be extended by one year if voted on by the committee. LOCAL RESIDENTS 50. Local residents are authorized to use the canteen, picnic area and swimming area at no cost. 51. Attendance at functions by local residents is by invitation of a Club member only and normal fees shall apply. 52. Local residents are not authorized camping privileges, as they do not fall within the parameters of A-PS-110/AG-002, therefore, they are not allowed within the confines of the camping area unless invited as a guest by a member of the Club.
Recommended by Austin Gaulton, President LPCC
Reviewed by Fred Williams, 14 Wing Community Rec Director Approved by Capt Anne Mollison WPers Svcs O/PSP Manager |
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